Social Distancing in the Courtroom

White Paper on Covid-19 Pandemic Procedures

April 03, 2020

Preface

As the COVID-19 pandemic disrupts daily life worldwide, courts face an unprecedented challenge: how to continue operating while ensuring the health and safety of all participants.

This paper outlines the first steps courts can take to implement social distancing measures while maintaining efficient court operations. It also explores more advanced strategies, including remote conferencing technology, to enable courts to minimize or eliminate the need for physical presence in the courtroom.

Defining Social Distancing in the Courtroom

Social distancing refers to reducing or eliminating physical proximity between individuals wherever possible. In a courtroom setting, this can be achieved through a combination of:

✔️ Reducing the number of people physically present
✔️ Establishing and enforcing clear physical distancing protocols
✔️ Minimizing shared touchpoints
✔️ Implementing protective barriers for essential staff positions

Additionally, courts must consider inter-staff social distancing—recognizing that many physical interactions occur not just with the public, but between court personnel themselves.

Initial Steps: Implementing Physical Distancing Measures

Many of the immediate actions courts can take mirror what has become standard in grocery stores, hospitals, and other essential services. The general public is already accustomed to these procedures and may expect to see them in effect.

Key Measures for Physical Distancing in the Courtroom

Restricting the Number of People in the Courtroom

  • Limit in-person attendance while ensuring a controlled flow of individuals in and out of the courtroom.

  • Implement overflow areas with video or audio feeds to prevent crowding in hallways.

  • Deploy additional staff to manage queuing and enforce spacing guidelines.

  • Install remote signage to update attendees on case progress and expected wait times.

Marking Social Distancing Zones

  • Clearly mark designated standing areas for the public, attorneys, and court staff to maintain safe distances.

  • Extend markings to hallways, waiting areas, and overflow rooms.

Providing Personal Protective Equipment (PPE) for Staff

  • Supply face masks and gloves for all courtroom personnel.

  • Ensure adequate sanitization stations at entry points and throughout court facilities.

Installing Plexiglass Barriers at Permanent Staff Positions

  • Clerk stations, witness stands, and judge’s benches should be fitted with protective acrylic screens.

  • Similar barriers have been successfully implemented in retail and medical settings, offering an added layer of protection.

As the situation evolves, courts should remain flexible and responsive, implementing additional safety measures as needed.

Leveraging Remote Conferencing Technology

Physical distancing alone may not be sufficient to meet long-term public health guidelines. Courts must explore remote conferencing solutions to reduce in-person attendance while maintaining the integrity of court proceedings.

Key Requirements for Virtual Courtroom Solutions

To be effective, any remote court conferencing system must:

✔️ Preserve the courtroom standard of recording individual audio channels

  • Each speaker should be recorded separately to ensure clear, reliable transcripts.

  • Single-channel recordings make accurate transcriptions difficult and open records to legal challenges.

✔️ Require Participant Authentication & Secure Access

  • Unique IDs and passwords should be required for every participant.

  • Systems that use only a conference reference number are vulnerable to unauthorized access (“courtroom bombing”).

✔️ Ensure End-to-End Encryption for All Communications

  • This includes audio, video, chat messages, and document exchanges.

✔️ Integrate with Existing Case Management Systems

  • Case numbers, participant lists, and scheduling should sync automatically.

  • Court staff must be able to identify and manage attendees in real time.

✔️ Support Flexible Courtroom Configurations

  • Courts should have the ability to conduct hearings with some or all participants joining remotely.

  • A system that can seamlessly adapt to both hybrid and fully remote proceedings is ideal.

✔️ Be Compatible with Commonly Used Devices

  • The solution must work on Windows PCs, iOS devices, and Android devices.

  • Requiring specialized hardware would exclude many participants from engaging in remote hearings.

The Liberty Remote Conferencing System for Courts

To support courts in implementing social distancing and remote hearing strategies, Liberty Court Recorder offers an integrated remote conferencing system designed specifically for secure, high-quality legal proceedings.

How Liberty Virtual Courtroom Ensures Security & Reliability

✔️ Separate Audio Channels for Each Participant

  • Every remote participant is recorded on an individual channel, ensuring clear, accurate playback.

✔️ Unique ID & Password Authentication

  • Every participant must use a personalized login, preventing unauthorized access.

✔️ End-to-End Encryption

  • All data—audio, video, chat, and documents—is encrypted, ensuring compliance with legal security standards.

✔️ Case Management Integration

  • Syncs with the court’s existing CMS, allowing automated participant authentication and case tracking.

✔️ Court Clerk Control

  • The clerk manages who enters the conference, ensuring procedural integrity.

A Future-Proof Approach to Courtroom Operations

The COVID-19 crisis has forced courts to rethink traditional courtroom processes—but the need for secure, remote access will extend far beyond the immediate pandemic response.

By implementing Liberty’s Remote Conferencing System, courts can:

✅ Minimize physical attendance without compromising due process
✅ Ensure secure, authenticated participation in virtual hearings
✅ Provide a clear, multi-channel audio record for accurate transcripts
✅ Adapt seamlessly to future legal and technological shifts

For full details on how Liberty Virtual Courtroom can support your court’s social distancing and remote hearing needs, contact Liberty Recording at 905-886-7771 or visit www.LibertyRecording.com.